GDPR Privacy Policy

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Our GDPR Privacy Policy

This privacy policy will explain how our organisation uses the personal data we collect from you when you use our website, and our wider services.

Topics

Information about us

We are Blyth Accountants Limited, company registered address of 272 Bath Street, Glasgow, G2 4JR. Located in Scotland; company number: SC574766.

Glossary of Terms

What is personal data?

Personal data relates to any information about a natural person that makes you identifiable which may include (but is not limited to):

  • Names and contact information i.e. names, addresses, emails and telephone numbers
  • National Insurance Numbers
  • Employment history
  • Employee numbers
  • Credit History
  • Personal taxation information
  • Payroll and accounting data

What is sensitive personal data?

Sensitive personal data refers to the above but includes genetic data and biometric data.  For example:

  • Medical conditions
  • Religious or philosophical beliefs and political opinions
  • Racial or ethnic origin
  • Convictions
  • Biometric data (e.g. photo in an electronic passport)

What is a Data Controller?

For general data protection regulation purposes, the “data controller” means the person or organisation who decides the purposes for which and the way in which any personal data is processed.

The data controller is Blyth Accountants Limited, 272 Bath Street, Glasgow, G2 4JR.

The data protection officer is Emily Taylor, Director who can be contacted at the above address or by email: emily@blythaccountants.co.uk or by calling 0141 266 0468.

What is a Data Processor?

A “data processor” is a person or organisation which processes personal data for the controller.

What is Data Processing?

Data processing is any operation or set of operations performed upon personal data, or sets of it, be it by automated systems or not. Examples of data processing explicitly listed in the text of the UK GDPR are: collection, recording, organising, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing by transmission, disseminating or making available, aligning or combining, restricting, erasure or destruction.

What do we mean by Business to Business?

Public Limited Companies, Private Limited Companies, LLP incorporated partnerships, trusts and foundations, local authorities and government institutions.

What do we mean by Business to Consumer?

Private clients, sole traders, unincorporated partnerships, trusts and foundations.

What information do we collect about you and how?

Blyth Accountants, as a Data Controller, is bound by the requirements of the UK General Data Protection Regulations (UK GDPR).

You agree that we are entitled to obtain, use and process the information you provide to us to enable us to discharge the Services (as defined in our Letter of Engagement and supporting Schedules), and for other related purposes including:

  • Updating and enhancing client records
  • Analysis for management purposes
  • Carrying out credit checks in relation to you
  • Statutory returns
  • Legal and regulatory compliance
  • Crime prevention

We may monitor, record, store and use any telephone, email or other communication with you in order to check any instructions given to us, for training purposes, for crime prevention and to improve the quality of our customer service.

We collect information about you when you fill in any of the forms on our website i.e. sending an enquiry, signing up for an event, filling in a survey, giving feedback, etc. Website usage information is collected using cookies.

When submitting forms on our website we use a third-party software provider for automated data collection and processing purposes, they will not use your data for any purposes and will only hold the data in line with our policy on data retention.

 

Your Data and Our Website

 

What we collect

We do not collect any personal information about website users other than:

  • information provided by Users when completing forms on the website including but not limited to the contact and website registration form.
  • that facilitated by the use of “cookie” technology. “Cookies” are designed to enhance your online visit and permit you to access the full service within the website.

How we collect your data

Each time you visit our site or interact with the emails we send to you, we may automatically collect the following information:

  • technical information, including the Internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, operating system, and platform.
  • information about your visit, including the URL clickstream to, through, and from our site (including date and time); pages, resources, and/or products you viewed or searched for; page response times, errors, length of visits to certain pages, page interaction, and methods used to browse away from the page.
  • information about your interaction with our emails, including whether you have opened the email, the number of times the email is accessed, and your interaction with email content including the links you have clicked.

We may also build a picture of your digital data profile, by taking information on you from public sources, such as your publicly available social media information, and other third-party sources such as Companies House. We do this to help us direct more targeted information and content to you.

Data from other sources

We may receive information about you if you use any of the other websites we or any of our group companies operate or the other services we provide. We are also working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, and credit reference agencies) and may receive information about you from them. We also receive information about you from third-party telemarketing companies. We or our partners will only contact you where you have given the telemarketing companies your consent for us to do so.

Using your data

We may process your data because:

  • we are legally obliged to e.g. to confirm your identity.
  • the processing is necessary for the performance of the contract with you to provide our services; or
  • it is in our or a third party’s legitimate interests to do so.

In some instances, we will rely on your consent to process personal data and when we do this, it will be flagged to you at the time.

If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

Data security & storage

This website takes every precaution to protect our users’ information. When users submit sensitive information via the website, their information is protected both online and offline, with the data being stored on secure servers located within the European Economic Area (“EEA”). There are technological and operational security systems in place that provide protection for personally identifiable information from loss or misuse.

When our registration form asks users to enter information, that information is encrypted and protected with the best encryption software in the industry – SSL.

Our primary hosting provider is certified to ISO 27001. This family of standards helps us manage your information and keep it safe and secure.

While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason, we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet.

If you have any questions about the security at our website, you can send an email to hello@blythaccountants.co.uk.

Retention

We keep your personal information for as long as we need to for the purposes for which it was collected or (if longer) for any period for which we are required to keep personal information to comply with our legal and regulatory requirements.

Marketing

Blyth Accountants Limited would like to send you information about our products and services that we think you may like. If you have agreed to receive marketing, you may always opt-out at a later date.

You have the right at any time to stop Blyth Accountants Limited from contacting you for marketing purposes.

If you no longer wish to be contacted for marketing purposes, please send an email to hello@blythaccountants.co.uk.

Your data protection rights

Blyth Accountants Limited would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request Blyth Accountants Limited for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that Blyth Accountants Limited correct any information you believe is inaccurate. You also have the right to request Blyth Accountants Limited to complete the information you believe is incomplete.

The right to erasure – You have the right to request that Blyth Accountants Limited erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that Blyth Accountants Limited restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to Blyth Accountants Limited’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that Blyth Accountants Limited transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please email hello@blythaccountants.co.uk.

Cookies

A cookie is a small text file written to your hard drive that contains information about you. Cookies do not contain any personal information about users.

Most web browsers allow you to control how cookies are accepted by adjusting your web browser’s settings. If you set up your browser to reject the cookie, you may still use the website.

Services delivered via the website such as video or embedded content from external providers may also place cookies on your machine (computer).

By continuing to use this site you are deemed to be accepting the terms and conditions and consenting to the website placing cookies on your machine (computer) as set out in the Cookies information page.

Children

We do not knowingly collect personal data from anyone under the age of 13. If you are a parent or guardian of a child under the age of 13 and believe he or she has disclosed personal information to us, please contact us at hello@blythaccountants.co.uk.

Where the processing of personal data is based on consent, if we learn that this data belongs to someone under the age of 13, we will cease processing and will take reasonable measures to delete the applicable information from our records, unless the consent is provided by a parent or guardian.

Privacy policies on other websites

Where links are provided to other websites it should be noted that they are not and cannot be governed by our privacy statement. We cannot guarantee your privacy when you access other websites, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

If we decide to change our privacy policy, we will post those changes on this page so our users are always aware of the information we collect and how we use it.

This privacy policy was last updated on the 30th of September 2021.

How to contact us

If you have any questions about our company’s privacy policy, please do not hesitate to contact us:

Contacting appropriate authorities

Should you wish to report a complaint or if you feel that our Company has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office. Details are available here https://ico.org.uk/global/contact-us.